Accounting firm of the yearBookkeeping for E-Commerce Businesses
Why Choose Orbit for E-Commerce Businesses?
Online sales move fast-your books should too. Orbit's e-commerce bookkeeping keeps pace with Shopify, Amazon, and other sales channels. We deliver reconciled accounts, integrated tools, and audit-ready reports every month - all for a fixed monthly fee and a ≤30-day close.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Why E-commerce Businesses Switch to Orbit
Before Orbit
- Sales scattered across Shopify, Amazon, and Stripe; books never tie out.
- Refunds, chargebacks, and processor fees throw off your margins.
- Inventory and landed costs guessed at; COGS is unreliable.
- GST/HST, PST, and QST rules feel impossible to keep straight.
- Hourly invoices and surprise overages every month.
- Tax-time scramble; your CPA chases missing details.
Orbit vs Others
| Need | Orbit Accountants | Others |
|---|---|---|
Channel & Payment-Gateway Reconciliations | Shopify, Amazon, Stripe, and PayPal feeds reconciled monthly; refunds, chargebacks, and merchant fees matched to deposits. | Lumped as gross “sales”; chargebacks and fees ignored; unreconciled variances persist. |
Landed-Cost & COGS Accuracy | Duties, freight, and import fees included in COGS; inventory valued by FIFO or weighted average. | COGS booked on payment date or vendor invoice only; margins fluctuate inaccurately. |
Multi-Currency Accounting | USD, CAD, and other FX accounts revalued monthly with realized/unrealized gain tracking. | Foreign balances left unadjusted; FX differences distort actual profitability. |
Sales Tax (GST/HST/PST/QST) | Automated mapping by province and marketplace; filings prepared and submitted accurately. | Manual rates; often double-charged or missed, triggering CRA queries. |
Inventory Controls | Integrated with Shopify, Cin7, or DEAR for perpetual inventory updates and shrinkage tracking. | Manual counts only at year-end; no tie-out between accounting and POS. |
Month-End Close | ≤ 30-day close with reconciliations and management reports delivered consistently. | No formal close; books updated sporadically or only at tax time. |
Orbit Accountants vs. Alternatives
VS. GENERALIST BOOKKEEPERS
Generic bookkeepers struggle with multi-channel sales, payment fees, and inventory. Orbit builds reconciliations designed for Shopify, Amazon, and Stripe data flows.
VS. IN-HOUSE SINGLE BOOKKEEPERS
No single-point-of-failure-Orbit provides team coverage, CPA oversight, and a ≤30-day month-end every cycle.
VS. AUDIT-FIRST FIRMS
We focus on management-grade monthly reporting, not just year-end compliance. Your CPA gets clean workpapers, every time.
VS. SOFTWARE-ONLY TOOLS
Automation is great-but tools can't interpret refunds, chargebacks, or tax nuances. Orbit blends automation with expert judgment.
How Orbit Accountants Works With E-Commerce Businesses
Trusted accounting solutions that drive growth, compliance, and confidence for online sellers.
Monthly bookkeeping
Track every sale, payout, and refund from platforms like Shopify, Amazon, Etsy, or WooCommerce, fully matched to your bank and payment processors.
Sales Tax Compliance (GST/HST/PST)
We register, track, and file taxes by province or territory-no missed filings or penalties.
Payment Processor Integrations
Stripe, PayPal, Square, and Shopify Payments mapped accurately with fees and chargebacks classified.
Inventory & COGS Management
Accurate cost-of-goods tracking, landed cost allocation, and stock reporting for retail or D2C models.
Multi-Channel Consolidation
Unified reporting across Shopify, Amazon, and in-store POS-so you always know true profit per channel.
Payroll & Contractor Payments
Run payroll or issue contractor remittances via Wagepoint, Gusto, or ADP with automatic GL posting.
Light CFO add-ons
Budgeting, forecasts, and cash-flow dashboards-actionable insights for inventory planning and growth.
The Orbit Portal - No More Document Chasing
Secure uploads, real-time request tracking, and one place for month-end close collaboration-so nothing gets lost in email threads.
Secure uploads & approvals
Real-time request list and statuses
Due-date reminders and gentle nudges
One place for month-end close collaboration
Key Considerations for E-Commerce Businesses
Bookkeeping & Systems
- Multi-channel reconciliation across Shopify, Amazon, Stripe, and PayPal - capturing refunds, chargebacks, and processor fees.
- Landed-cost accounting and import duties embedded into COGS.
- Inventory valuation using FIFO or weighted-average methods with perpetual tracking.
- Channel-specific profit reports (Shopify vs. Amazon vs. wholesale).
- Exception tracking for shrinkage, negative COGS, or stock variances.
Tax & Compliance
- Marketplace-facilitator and digital-economy rules (since July 1 2021): we identify when platforms must register and collect GST/HST.
- QST compliance for non-resident suppliers and digital platforms selling to Québec consumers.
- PST marketplace-facilitator obligations for BC and Saskatchewan sellers.
- Continuous monitoring of the small-supplier threshold and Quick Method modeling for emerging sellers.
Payroll & Benefits
- Payroll setups for remote teams across provinces, handling CPP 2 (2024 onward) and varying health/payroll taxes.
- Accurate mapping of employee provinces for EHT, WCB/WSIB, and source-deduction filings.
- Cloud payroll integrations via Wagepoint, Gusto, or ADP - remittances, ROEs, and T4/T4A runs handled.
Fractional CFO & Advisory
- Contribution-margin analysis by SKU and channel.
- Ad-spend payback and inventory-cash-cycle forecasting.
- Cash-flow dashboards with inventory and ad-spend overlays.
- International expansion mapping for cross-border tax and logistics implications.
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
Join Businesses Across Canada and the US Who Trust Orbit
Custom Solutions For Your Business
Book a discovery call. We'll map your systems
Frequently Asked Questions
Everything your finance function needs, under one trusted partner
From clean books to strategic CFO guidance, Orbit Accountants delivers the full back-office stack for Canadian small and medium-sized businesses. Fixed monthly pricing, on-time month-end, and a dedicated team that actually knows your business.
Bookkeeping & Reconciliations
Maintain pristine monthly financial records with expert categorization and bank reconciliations, so every dollar is accounted for, always.
"Our books went from a mess to perfect within 2 weeks."
Book a Discovery Call
Get Back on Track-Fast and Hassle-Free