Xero Bookkeeping On Time,
Audit-Ready, Fixed Fee
If you run on Xero, you deserve numbers you can trust, delivered fast, explained plainly, and ready for decisions.Orbit is Xero Awards 2025: Small Firm of the Year. We close your month in ≤ 30 days, keep a clean audit trail, and turn reports into action.
Our Why
We exist to make high-quality bookkeeping simple, accessible, and truly valuable. Timely, accurate financials give owners clarity, especially in fast-moving, sunrise industries.
Our vision: be the go-to partner for small businesses needing reliable, tech-forward, client-first accounting.
How we live it: on-time delivery, fixed monthly pricing (no surprises), and tailored workflows from sole props to multi-location e-commerce. Onboarding starts with your goals; we match the right systems and train your team. Reliable books, proactive insights, peace of mind.
What we run in Xero
- Core ledger & bank recs, feeds, rules, cash coding.
- Xero Expenses, on-time remittances and clean GL mapping.
- Xero Projects, time & cost tracking and job profitability.
- Xero Analytics & reporting, budgets, trends, exceptions, variance notes.
Ecosystem we deploy: Stripe, Hubdoc, Dext, Syft, Plooto, Float, ApprovalMax, Cash Flow Frog, and TaxCycle for year-end.
Outcomes you can measure
From 3+ weeks to as little as 5 business days (and under 48 hours in urgent cases), with about 40% time saved on reconciliation and reporting via Xero automation.
- Monthly Close (recs, AR/AP, accruals, schedules)
- GST/HST/PST (setup, filings, audit trails)
- Integrations (Hubdoc/Dext, Stripe/Shopify/Square/PayPal, Plooto, Float)
- Cleanup & Catch-up (historicals, chart rebuild, opening balances)
- Light CFO (cash-flow, budgets, KPI dashboards)
- Projects / WIP (Xero Projects discipline)
- Multi-entity & FX (intercompany mapping, consolidations)
How Orbit Xero Bookkeeping Works
A streamlined, fixed-fee onboarding designed to get you closing on time, from discovery to a year-end-ready PBC.
1. Discovery (30-45 min)
We map your model, entities, and deadlines (GST/HST/PST, board dates).
2. Fixed-fee proposal
Clear scope; if needed, a Phase-1 cleanup first.
3. Kickoff & Portal
Secure access plus a short checklist (prior-year TB, bank/CC/loan, app invites).
4. Xero setup & mappings
Bank feeds, rules, and tax codes; connect Hubdoc/Dext plus sales and payments.
5. Catch-up & cleanup
Reconciles, historical fixes, chart rebuild, and opening balances.
6. Monthly close (≤30 days)
Accruals, tax review, and filings.
7. Reports & insights
P&L, BS, cash, and KPIs; exceptions and next actions flagged.
8. Year-end ready
Tidy PBC; we liaise with your CPA and add fractional-CFO support as you scale.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Orbit vs. Others
Vs. generalists
We architect Xero properly, tax codes, tracking categories, bank rules, add-ons, then deliver management-grade closes.
Vs. one in-house hire
No single-point risk; you get a team, QA, documented processes, and faster closes.
Vs. audit-first firms
Decisions first; audits fly because your PBC is tidy every month.
Vs. software-only tools
Human judgment plus Orbit Portal workflows; reconciliations and edge cases handled.
What you get each month
- P&L, Balance Sheet, Cash Snapshot
- Fully reconciled accounts + exception list
- KPI pack (cash, margin, AR/AP aging; per channel/location)
- Notes on variance, risks, and next steps in the Portal
Xero sits at the heart of our practice, from tailored dashboards and automated reconciliations to integrations like Hubdoc, Dext, Syft, Fathom, Plooto, and Float. We pair transparent pricing and flexible delivery with one-on-one onboarding, custom Xero training, and ongoing support that turns reports into real decisions.
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
Join Businesses Across the US Who Trust Orbit
Custom Solutions For Your Business
Book a discovery call. We'll map your systems
Frequently Asked Questions
Yes, setup, tracking, filings, and clean audit trails.
Target ≤30 days from month-end (often faster).
Xero plus Hubdoc/Dext, Stripe, Shopify, Square, PayPal, Plooto, Syft, and Float.
No, fixed monthly pricing with a clear scope.
Yes, Gusto or ADP with correct GL mapping.
Yes, tidy PBC files and direct liaison with your year-end CPA.
Via the Orbit Portal, secure uploads, approvals, and status tracking.
Yes, chart, tax codes, bank feeds, tracking categories, and rules.
Yes, scoped cleanup, mapped imports, and an optional parallel month.
As little as 5 business days; under 48 hours for urgent cases.
Usually, if reliable; we recommend tweaks where the ROI is clear.
Recs, AP, tax tracking, financials, KPIs, and workpapers.
SLA target of ≤30 days from month-end.
Two-person review plus an exception list on every close.
We prepare the PBC and liaise with your CPA; tax filing in-house or via partners as needed.
Xero Analytics plus Syft/Fathom dashboards with KPI highlights.
Shopify/Stripe/Square/PayPal mapped and reconciled monthly.
Yes, Portal workflows plus ApprovalMax for complex hierarchies.
We implement Plooto; approvals sync to Xero.
Hubdoc or Dext with document trails for audit readiness.
Yes, FX revaluations and reporting for cross-border operations.
Yes, Xero Projects for time/cost and job margins.
GST/HST/PST setup, filings, and supporting workpapers.
Yes, Float/Cash Flow Frog plus Syft/Fathom scenarios.
Yes, intercompany mapping and consolidated reporting.
Fund/program reporting, grant packs, and board-ready dashboards.
Proper mapping for Jane/Helcim/merchant fees; payouts reconciled.
Project/location tracking, capex vs opex clarity, and rent rolls aligned.
Award-winning Xero focus plus measurable KPIs and a clean audit trail every month.
Fixed monthly fee aligned to scope/volume, no surprise hours.
Portal encryption, least-privilege access, and audit logs.
One-on-one onboarding, quick videos, and short guides tailored to your roles.
Yes, Xero report access, coding rules, approvals, and the basics.
Webinars, workshops, and founder talks; we advocate Xero across the community.
Portal requests, approvals, and status; rules and automations eliminate rework.
Consistent closes plus dashboards lead to faster decisions, financing readiness, and expansion confidence.
Industries we serve
Service areas
US-wide (remote-first) with active hubs in New York, Los Angeles, Chicago, Houston, Dallas, Miami, Seattle.
Trusted by high-
growth organizations
"I've been working with Orbit since the beginning of 2026 and couldn't be happier. They are professional, detail-oriented, responsive, and always timely. As the owner of a one-person corporation, I greatly appreciate having such a reliable accounting team in my corner. Highly recommended!"
Maja Djikic
Consultant
Tailored, Transparent Pricing for your Business
Join businesses across the U.S. who trust Orbit