Xero Bookkeeping On Time,
Audit-Ready, Fixed Fee
If you run on Xero, you deserve numbers you can trust, delivered fast, explained plainly, and ready for decisions.Orbit is Xero Awards 2025: Small Firm of the Year. We close your month in ≤ 30 days, keep a clean audit trail, and turn reports into action.
Our Why
We exist to make high-quality bookkeeping simple, accessible, and truly valuable. Timely, accurate financials give owners clarity, especially in fast-moving, sunrise industries.
Our vision: be the go-to partner for small businesses needing reliable, tech-forward, client-first accounting.
How we live it: on-time delivery, fixed monthly pricing (no surprises), and tailored workflows from sole props to multi-location e-commerce. Onboarding starts with your goals; we match the right systems and train your team. Reliable books, proactive insights, peace of mind.
What we run in Xero
- Core ledger & bank recs, feeds, rules, cash coding.
- Xero Expenses, on-time remittances and clean GL mapping.
- Xero Projects, time & cost tracking and job profitability.
- Xero Analytics & reporting, budgets, trends, exceptions, variance notes.
Ecosystem we deploy: Stripe, Hubdoc, Dext, Syft, Plooto, Float, ApprovalMax, Cash Flow Frog, and TaxCycle for year-end.
Outcomes you can measure
From 3+ weeks to as little as 5 business days (and under 48 hours in urgent cases), with about 40% time saved on reconciliation and reporting via Xero automation.
- Monthly Close (recs, AR/AP, accruals, schedules)
- GST/HST/PST (setup, filings, audit trails)
- Integrations (Hubdoc/Dext, Stripe/Shopify/Square/PayPal, Plooto, Float)
- Cleanup & Catch-up (historicals, chart rebuild, opening balances)
- Light CFO (cash-flow, budgets, KPI dashboards)
- Projects / WIP (Xero Projects discipline)
- Multi-entity & FX (intercompany mapping, consolidations)
How Orbit Xero Bookkeeping Works
A streamlined, fixed-fee onboarding designed to get you closing on time, from discovery to a year-end-ready PBC.
1. Discovery (30-45 min)
We map your model, entities, and deadlines (GST/HST/PST, board dates).
2. Fixed-fee proposal
Clear scope; if needed, a Phase-1 cleanup first.
3. Kickoff & Portal
Secure access plus a short checklist (prior-year TB, bank/CC/loan, app invites).
4. Xero setup & mappings
Bank feeds, rules, and tax codes; connect Hubdoc/Dext plus sales and payments.
5. Catch-up & cleanup
Reconciles, historical fixes, chart rebuild, and opening balances.
6. Monthly close (≤30 days)
Accruals, tax review, and filings.
7. Reports & insights
P&L, BS, cash, and KPIs; exceptions and next actions flagged.
8. Year-end ready
Tidy PBC; we liaise with your CPA and add fractional-CFO support as you scale.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Orbit vs. Others
Vs. generalists
We architect Xero properly, tax codes, tracking categories, bank rules, add-ons, then deliver management-grade closes.
Vs. one in-house hire
No single-point risk; you get a team, QA, documented processes, and faster closes.
Vs. audit-first firms
Decisions first; audits fly because your PBC is tidy every month.
Vs. software-only tools
Human judgment plus Orbit Portal workflows; reconciliations and edge cases handled.
What you get each month
- P&L, Balance Sheet, Cash Snapshot
- Fully reconciled accounts + exception list
- KPI pack (cash, margin, AR/AP aging; per channel/location)
- Notes on variance, risks, and next steps in the Portal
Xero sits at the heart of our practice, from tailored dashboards and automated reconciliations to integrations like Hubdoc, Dext, Syft, Fathom, Plooto, and Float. We pair transparent pricing and flexible delivery with one-on-one onboarding, custom Xero training, and ongoing support that turns reports into real decisions.
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
Join Businesses Across Canada and the US Who Trust Orbit
Custom Solutions For Your Business
Book a discovery call. We'll map your systems
Frequently Asked Questions
Industries we serve
Service areas
Canada-wide (remote-first) with active hubs in Toronto, Ottawa, Waterloo, Calgary, Edmonton, Vancouver, Halifax.
Trusted by high-
growth organizations
"I've been working with Orbit since the beginning of 2026 and couldn't be happier. They are professional, detail-oriented, responsive, and always timely. As the owner of a one-person corporation, I greatly appreciate having such a reliable accounting team in my corner. Highly recommended!"
Maja Djikic
Consultant
Tailored, Transparent Pricing for your Business
Join businesses across the U.S. who trust Orbit